punctuation in emails

• Engel
• MBO
• Studiejaar 1

Lesson Objective

At the end of the lesson you will be able to put the punctuation correctly in an email.

What is punctuation?

1. Hashtag
2. Full stop, comma
3. Capital letters

Punctuation

The marks, such as full stop, comma, and brackets, used in writing to separate sentences and their elements and to clarify meaning.

When do you use punctuation?

Use comma(s)

in dates.

in greetings and closings of letters.

in addresses

and quotation marks in dialogue.

Use punctuation to separate items in a series.

To separate an introductory element from the rest of the sentence.

To set off the words yes and no (e.g., Yes, thank you), to set off a tag question from the rest of The sentence (e.g., It’s true, isn’t it?), and to indicate direct address (e.g., Is that you, Steve?).

Use a comma to separate coordinate adjectives (e.g., It was a fascinating, enjoyable movie but not she wore a new blue dress).

Use punctuation (comma, ellipsis, dash) to indicate a pause or break.

What kind of emails are there?
(two kinds)

What is correct?

1. Mr. / Mrs.
2. Mr / Mrs
3. Dr. , Capt.
4. Dr, Capt

punctuation & addressing 

In British English, the abbreviations Mr, Mrs, Miss, Ms and Dr are not followed by a full stop. 

If the abbreviation includes both the first and last letter of the abbreviated word, as in 'Mister' ['Mr'] and 'Doctor' ['Dr'], a full stop is not used." 

This does not include, for example, the standard abbreviations for titles such as Professor ("Prof.") or Captain (Capt.)
 

What is a phrase?

1. a small group of words standing together as a unit
2. a song sung in churches
3. a distinct period or stage in a series of events
4. wood tool

Phrase

a small group of words standing together as a conceptual unit, typically forming a component of a clause.

Starting an email: 

A comma after the opening phrase.

Start a new line after the name of the person you’re writing to.

Finishing an email: 

A comma after the closing phrase.

Start a new line to write your name at the end.

Formal

  

Dear Mr Piper,

I am writing to thank you for all your help.

I look forward to seeing you next week.

Kind regards,

John Smith

Informal

 Hi Tim,

Many thanks for your help.

See you next week.

Cheers,

John

Phrases: Informing 

"I am writing to you with regards to… "

"I am writing to you to follow up on… "

"I wanted to let you know that… "

"Your action is needed regarding… "

"Please see the following update"

"Please acknowledge your receipt of this documentation by… "

"The following is to inform you of... "

Phrases: Replying to an email

"Thank you for your email regarding… "

"Thank you for getting back to me so quickly"

"In response to your request for… "

"As per your request… "

"Thanks so much for your feedback on… "

"As requested, I am sending you… "

"I appreciate your email and... "

Is this correct?
Yours faithfully
J. Brown

1. Yes
2. No

Is this correct?
Dear Mr. Brown,

1. Yes
2. No

Assignment

Go to teams

letter - punctuations

- download the letter 

- put the punctuation in the right places

- make sure you put put the capital letters in the right places

done? Inform the teacher

What did you do today?

What did you do today?

1. punctuations
2. learnt how to write an email
3. watched a video

Could you understand this lesson?

1. Yes
2. No

Wat vond je prettig aan de uitleg?

Wat zou je graag anders aan de uitleg willen volgende keer?

https://youtu.be/5t3OOJy_OdU

https://youtu.be/hNoS2BU6bbQ