Contingency Plans

• Business
• Further Education (Key Stage 5)

Contingency Plans

Learning aim C: Develop a detailed plan for a business, or social enterprise event

C2 Factors to be considered, including budgets, resources and contingency planning

Contingency planning

Learning Outcomes

After today’s session all learners will be able to:

1. Define what a contingency plan is

2. Identify five ‘what if’ scenarios for the quiz and buns event

Some learners will be able to:

3. Identify actions for the 'what if' scenarios for the quiz and buns event

 

Recap of previous lesson: Gantt Chart

1. Use your mobile phone to scan the QR code and click on start

2. Complete the activity by dragging the correct word to fill in the missing blanks

3. Submit answers

4. Insert your name

You have 3 mins to complete this activity

What is a contingency plan?

1. What does the term contingency plan mean?

2. What does it mean to have a contingency?

3. When might a contingency plan be useful?

4. Can you provide examples?

Individual Research Task

Using your laptops, research the definition of a contingency plan

Post your answers including the URL on the Padlet below:

https://bit.ly/3Pr7nA2

You have 5 minutes to complete this activity

Be prepared to feedback verbally to the class

1. Can you explain the definition in your own words?

2. Why would you need to have a contingency plan?

3. Can you provide an example of a contingency plan?

4. Do you think we need to have a contingency plan for the quiz and bun event next week? Why?

Example of a simple event contingency plan

Example

Q&A

1. How would you plan for the following in a contingency plan?

• Venue closure due to unforeseen circumstances

• Lack of food delivery/catering problems

• Entertainment not arriving

2. When would you choose to cancel/postpone an event?

3. Should you ever cancel/postpone an event?

How would you plan for a venue cancellation?

How would you plan for lack of food and drinks available?

How would you plan for entertainment not arriving?

Should you ever postpone or cancel an event?

Think, Pair, Share Activity

1. Download the 'contingency plan template' from MS Teams
2. Take 5 mins to work individually and identify five 'what if' scenarios for the class event - Quiz and Buns.
3. Take 5 mins to share/compare your ideas with the person beside you and finalise.
4. Complete the worksheet with the final 'what if' scenarios
5. Be prepared to feedback to the class verbally and upload completed worksheet to MS Teams for feedback from tutor.

Extension Activity 

Now that you have identified five 'what if' scenarios for the class event, the task is work individually to identify the actions that could be taken to address these scenarios.

Complete the appropriate column on the worksheet. 

 

Review of Learning Outcomes

All learners should be able to:

1. Define what a contingency plan is

2. Identify five ‘what if’ scenarios for the quiz and buns event

Some learners should be able to:

3. Identify actions for the 'what if' scenarios for the quiz and buns event

Any questions?

What is the purpose of contingency planning in event management?

1. To follow a strict schedule for events.
2. To prepare for unexpected disruptions and minimise their impact.

What are the key components of a contingency plan for events?

1. Risk assessment, backup resources, communication protocols.
2. Decorations, catering, entertainment schedule.

Why is it important to communicate the contingency plan to event stakeholders?

1. To ensure everyone knows their roles in case of disruptions.
2. To keep the plan confidential to avoid panic.

What is a common strategy for managing financial risk in event contingency planning?

1. Setting aside emergency funds for unexpected expenses.
2. Relying solely on ticket sales for revenue.

What is a common strategy for managing financial risk in event contingency planning?

1. Setting aside emergency funds for unexpected expenses.
2. Relying solely on ticket sales for revenue.