stakeholders meeting

• Communicatie
• HBO
• Studiejaar 1

Stakeholders meeting

Today's activities

• Recap of lesson 1-4                                          
• Practice your meeting in 3 steps               
• Feedback                                                               

What have you learnt about meetings
so far?

The beginning of the meeting

Which of the following statements is not correct?

1. Place important items at the top of the agenda
2. Create subheadings or a list of smaller points for each topic.
3. show which items need to be resolved during the meeting.
4. Send the prepared agenda to the participants an hour before the meeting.

Let's start!

But first............. decide....

1. Who is the chair?
2. Who is the timekeeper?

Beginning the meeting 

1. Welcome and introduction

2. Confirmation of the Agenda

3. Minutes last meeting

4. Announcements

What would you change for the exam?

Managing a meeting

• Dealing with interruptions
• Keep the meeting on track
• Be polite
• Be an active participant

Which of these is an example of a well managed meeting?

1. A Meeting that finishes on time but not all items have been discussed
2. A meeting where only a few people get to give their opinions
3. A meeting where discussions can go off-topic
4. A meeting in which people can freely interrupt

What shouldn't you do when someone goes off-topic?

1. Tell them they've gone off-topic and they should be quiet
2. Suggest they 'park' their thoughts in the 'parking lot'
3. Record their thoughts or ideas in the minutes
4. Follow up on their thoughts or ideas at a different time

What is not the right thing to do during a meeting?

1. Insist that everyone speaks
2. Remember that some people might be unhappy about certain discussions
3. Clarify and summarise each point
4. End the meeting on time

Your turn to discuss the items on your agenda!

What would you change for the exam?

Closing the meeting

Important when closing a meeting

• Use a timer 
•  Summarise
• Leave time for questions
• End with next steps
• Stay positive and thank the attendees

Your turn to close the meeting

10. Any Other Business

11. Unscheduled Questions

12. Summary and (possibly) Points of Action

13. Date Next Meeting

14. End of Meeting

What would you change for the exam?

Ready to take the exam?

Yes, I am well prepared and confident

Yes, I feel ready but I think I need a little more practice with my group

No, I think I need to study the PowerPoints from the previous lessons before I can practise

No, I need more information and extra lessons