01-10-2025 Formal letter

• Taal
• Middelbare school
• vwo
• Leerjaar 4

1H - Formal Complaint Letter

Purpose:

• to express concern or disagreement in a polite/respectful way. 
• explaining a problem and suggesting improvement

Informal - Formal 

I am writing to give you / put forward / express

I want to tell you / I would like to suggest you

I hope you like my ideas / consider my recommendations favourably

I think / In my view

I'd like / I would be grateful

Please write back soon / I look forward to hearing from you

Greeting

Write an official letter of complaint about something you really do not like about Greijdanus. 

Start with:

Dear [Head of School/Principal] 

Paragraph 1. - Opening

State the reason for writing
(Say why you’re writing)

Example:

I am writing to express ...

I am writing to put forward ...

Paragraph 2 - Body

Explain the problem clearly. Use paragraphs to separate ideas!

Include:

1. What the issue is?
2. Why it is a problem?
3. How it affects students?

Useful words: In my view, in additional, however, I would like to...

Paragraph 3 - Suggest a solution

Make suggestions

Useful words: 

• I would recommend...  
• I would like to suggest...
• Firtsly, secondly, finally
• Furhermore,

Paragraph 4 - Closing

Be polite and formal.

Example:

I hope you will take my points into consideration.

I look forward to hearing from you.

I would be grateful...

Sign off

Use:

Kind regards, or Yours sincerely, (if you know the name)

Conventions:

• own address
• date
• recipient (address)
• salutation
• introduction (why)
• body (what/how etc)
• closing salutation
• your name

Class discussion to introduce people visiting and giving advice.

Process:

1. Read the assignment & underline key words => letter
   
2. Recipient (who receives it) => formal
3. Check mandatory elements; subjects, word count etc.
4. Read information - (Workbook p. 15)
5. Write letter