Write an email

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Slide 1: Slide
EngelsMiddelbare schoolvmbo b, kLeerjaar 3

This lesson contains 16 slides, with interactive quiz and text slides.

time-iconLesson duration is: 50 min

Items in this lesson

Slide 1 - Slide

Learning goals
- You know how to write an email
- You know how to start an email
- You know what to write in your email
- You know what to write in the subject
- You know how to end the email

Slide 2 - Slide

Write down what you know about writing an email.

Slide 3 - Mind map

Subject - email
What do you write in a subject line?

- Music
- Location
- Activity
- Catering

Slide 4 - Slide

Begin with a greeting
How do you start an email?

Think of three different ways.

You have one minute.

Slide 5 - Slide

Begin with a greeting
Always open your email with a greeting, such as “Dear Lillian”.

  • If your relationship with the reader is formal, use their family name (eg. “Dear Mrs. Price”).
  • If the relationship is more casual, you can simply say, “Hi Kelly”.
  • If you don’t know the name of the person you are writing to, use: “To whom it may concern” or “Dear Sir/Madam”.

Slide 6 - Slide

State your purpose
  • Write down what you want ask.
  • Write down at least 5 words.

Write down 2 sentences on how you can start your email.

You have 5 minutes.

Slide 7 - Slide

State your purpose
  • Make your purpose clear early on in the email, and then move into the main text of your email. 
  • Remember, people want to read emails quickly, so keep your sentences short and clear. 
  • You’ll also need to pay careful attention to grammar, spelling and punctuation so that you present a professional image of yourself and your company.

  • “I am writing to enquire about …” or “I am writing in reference to …”.

Slide 8 - Slide

Add your closing remarks
Before you end your email. What do you have to do.

Talk with your neighbour and think of 3 things you can write down.

You have 5 minutes.

Slide 9 - Slide

Add your closing remarks
Before you end your email, it’s polite to thank your reader one more time and add some polite closing remarks.
 You might start with :

  • “Thank you for your patience and cooperation” 
  • "Thank you for your consideration” and then follow up with, 
  • “If you have any questions or concerns, don’t hesitate to let me know” and 
  • “I look forward to hearing from you”.

Slide 10 - Slide

End with a closing
How do you finish your email?

1 minute to think about your answer.

Slide 11 - Slide

End with a closing
The last step is to include an appropriate closing with your name. 

+ “Best regards”, “Sincerely”, and “Thank you” are all professional. 
- Avoid closings such as “Best wishes” or “Cheers” 

Finally, before you hit the send button, review and spell check your email one more time to make sure it’s truly perfect!

Slide 12 - Slide

Slide 13 - Slide

Make or refine your email
  • You are allowed to use your phone for ideas. Raise your hand if you need it. If not put it in your bag.
  • You can use a dictionary.
  • You can ask each other questions.

Slide 14 - Slide

Make sure you pay attention to:

  • Capitals
  • Punctuation
  • Grammar
  • Paragraphs 

Slide 15 - Slide

- Finish your email and perfect it in Mircosoft Word.
Send it in Magister.

Slide 16 - Slide