emails 1

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Slide 1: Video
EnglishSecundair onderwijs

This lesson contains 12 slides, with text slides and 1 video.

time-iconLesson duration is: 120 min

Items in this lesson

Slide 1 - Video

Tip #1: Be respectful
An email to your teacher should be professional and polite.  If you want them to do something, ask nicely.  One line emails are often read as bossy demands.  You should show good manners both in your written emails and in class.

Never send an email when you are upset.  If you are frustrated, write your email and save it as a draft.  Re-write and send later after you have had a chance to calm down.

A written message is easy to misinterpret as rude.  When we speak to each other our voice can help us sound polite or respectful.  As you write your email, ask yourself if your teacher could read the message in a negative way.

Slide 2 - Slide

Tip #2: Drop the text lingo
Ensure your message comes across clearly by using proper grammar and spelling. You may text your friend in incomplete sentences or shorthand, but that style of writing has no business going to teachers.

Never use slang or text lingo while writing an email. For example, spell out the word “you” instead of “u” and say “thank you” instead of “thx.” By doing this, you demonstrate respect for your teacher.

When a student isn’t clear in their email, it makes it difficult for teacher to understand what the student needs and how to help them.

Slide 3 - Slide

Tip #3: Be clear about your purpose
Be specific about why you are sending the email.  If you are asking about an assignment, be clear about which assignment.  Include direct questions and share how you have tried to solve the problem. 

I need help with math.
I don’t understand the long division assignment from yesterday.  Can you help me figure it out?
I turned in my homework.
I finished my homework and turned it in.  Can you please let me know if I’m missing anything else?  Also, how long do you think it will take to be graded?

Slide 4 - Slide

Tip #4: Open with a proper greeting
Starting an email with “HEY” is not okay.  A good email usually opens with “Dear”.  But, a polite “Hello” or “Hi” is usually acceptable.  Address the teacher with the correct title such as “Mr.”, “Ms.”, or “Dr.”  Skipping the greeting is considered rude.  Using their first name is not appropriate.

Proper Greetings
Not Okay
Dear Ms. Smith
Hi Mr. Jones
Hello Dr. Williams
Hi Mary
Skipping the greeting

Slide 5 - Slide

Tip #5: Sign off with your full name
A sign off is the correct way to end an email.  Writing “Thank you” is always welcome.  Include your full name.  Remember, your teacher may have hundreds of students.
Good Email Sign Offs:

Bob Ross

Julia Jame
Thank you
Mary Williams

Joe Adams

Slide 6 - Slide

Tip #6: Spelling and grammar matter
Take the time to write something worth reading.  An email with spelling and grammar mistakes is unprofessional and difficult to take seriously.  

  •     Write in complete sentences. This includes capital letters and punctuation.
  •     Avoid texting phrases such as OMG, or LOL.  
  •     Do not replace words with single letters.  For example, write “you” instead of “U”.
  •     Writing in all capital letters may be read as yelling and is considered rude.

Slide 7 - Slide

Tip #7: Always proofread your emails
Take the time to check for spelling or grammar mistakes.  Make sure your email is polite and professional.  A mistake could mean your teacher does not understand the purpose of your message.

Slide 8 - Slide

Tip #8: Timing matters
You may be up at 2:00 am finishing homework.  Your teacher is likely asleep.  Try this tip to schedule your email to arrive at a more reasonable time.  Your teacher may appreciate receiving your message during normal working hours.

Slide 9 - Slide

An example email

Slide 10 - Slide

Describe both emails:

Slide 11 - Slide


Send an e-mail to your teacher

Slide 12 - Slide