10.5 Planning for meetings

• Economie & Ondernemen
• Middelbare school
• havo
• Leerjaar 3

What is a meeting?

If you were to go into a meeting with your mentor about your grades, how would you prepare?

If you were going to a job interview for a job that you really want, how would you prepare?

10.5 Planning for meetings

• It is important to plan meetings as carefully as possible
  
• These meetings can be held for a variety of reasons
  
• There are a number of rules or expectations to follow 
  

Notice of meeting

Notice: the provision of information including: the date, time and location of a forthcoming meeting

Notice of meeting

People need notice - 7 days before, but not more than 21 days notice

People can clear their agenda/time to rearrange

Agenda

Agenda: A list of items that will be discussed at a upcoming meeting

Agenda

This is useful in giving participants time to prepare

Can take materials to the meeting

Needs to be clear - focus attention on what needs to be covered

Agenda

These points are always included in a meeting:

• Apologies for absence
• Minutes of the last meeting
• Matters arising from the minutes
• Any other business (AOB)
• Date & time for the next meeting

Minutes

Minutes: A summary of what has taken place at a meeting

Minutes

• One person will take minutes - changes each time or one designated person
• Clear & accurate record - referred to in the future
• Summary of what is discussed
• Brief - main points 

Name one item that is included in the notice of a meeting

Why is it important to give people sufficient notice for a meeting?

Which term is this definition:
A list of items that will be discussed at a upcoming meeting

1. Notice
2. Agenda
3. Minutes

Why do the minutes of the meeting need to to be clear & brief?

Independent work:

1. Read 10.5
2. Record the key terms for 10.5
3. Complete the workbook tasks for meetings