writing a formal email

• Engels
• Middelbare school
• havo
• Leerjaar 4

What are we going to learn and why?

This lesson will be aimed at ….

… understanding what the correct lay-out is of a formal email

… introducing different types of formal email

… familiarising ourselves with the differences between these   different types

correct lay-out formal email

Dear Sir/Madam, / Dear Mr Smith, / Dear Mrs/Miss/Ms Jackson,

I am writing you this email ....

(make sure you insert a blank line when you start a new paragraph)

I am looking forward to hearing from you soon. 

Yours faithfully, / Yours sincerely,

Jeltje Gerkema

Different types of formal emails

letter of complaint

letter of application

letter of interest

letter of resignation

letter of recommendation

letter of reference

etc.

letter of complaint

Introduction

• I am writing with reference to ...
• I am writing to complain about ...
• I wish to express my dissatisfaction with ...

Paragraphs

• Would you be so kind as to ....
• First, ... Secondly, .... Finally, ...
• In the first place, ... Besides that, ... And finally, ...
• I would appreciate it if you could ... (give me a refund / send me a new copy / ...)
• I wonder if you could .... (send me some information on ... / give me the details of ... )
• I would be grateful if ...
• I am afraid that ....
• I have to inform you ...
• I am not satisfied with .....

Closing

• I look forward to hearing from you within ten days.
• Please let me know  what action you propose to take
• I look forward to receiving your reply.

letter of application

Introduction

• describe yourself: People tell me I am .....  accurate, amiable, capable, competent, efficient, flexible, motivated, reliable, responsible, etc.

Applying for a specific job

• I would like to apply for the position of .....
• Please find enclosed my CV in application for the post of ..... as advertised on your website / in the Observer on 12  August
• I have had extensive experience in ...
• My skills include ....
• I look forward to hearing from you soon.

letter of interest

Introduction

Reason for writing

• I am writing you because I am interested in .....
• I was reading the Observer and there I read about ......

Reason for interest

• I am interested in this because ....
• I would like to know more about this because .....

Closing

• I look forward to hearing from you soon.

What did we learn today and why?

… understand what the correct lay-out is of a formal email

… different types of formal email

… differences between these   different types