Lesson 4 - Email Etiquette

• Computing
• Lower Secondary (Key Stage 3)

Y7 Digital Literacy

Emails

Answer the questions in the box below, then start typing practice:
1. What is an email?
2. Why might you send an email?

Extension

https://www.kidztype.com/tags/bbc-typing/

Email

• A message distributed by electronic means
• To one or more recipients
• Equivalent of a letter

Email Structure

Do you know the structure of a formal email?

Let's have a go matching the key elements of an email to the example on the next slide.

Subject

Message Body

sign off

Greeting

concluding sentence

Introduction

Recipent address

Do

• Have a clear Subject
• Have a professional salutation (not hey, yo, hiya etc)
• Proofread your email before you send it 
• Use it as you would use a letter

DON'T

• Treat email like social media messaging !
• Write too much.  Be precise and brief
• Use slang/humour as it can be lost in reading

Other considerations

When you know the person:

• Use either first name or 
• Ms or Mr using surname 
• Start your message with a positive (eg I hope you are well)

When you don't know them:

• Use Dear Sir/Madam
• Start the email with who you are (My name is.....)

Let's look at your email

Using Office 365 - Outlook

TEACHER DEMO of composing an email using professional standards.

TASK

You are going to write a formal email to a teacher at NUSA about a great lesson you have had

You should include:

• A precise subject 
• A formal salutation (eg Dear Mr Smith or Ms Smith)
• An introduction
• The message body itself
• And finally a signoff

EXAMPLE

Your Turn

Email a teacher that did a great lesson this term

You should include:

• A precise subject (grab their attention)
• A formal salutation (eg Dear Mr Smith or Ms Smith)
  
• An introduction (you know them so say a nice greeting)
• The message body itself (talk about the great lesson you had)
• And finally a signoff

DO NOT send the email yet - just write it

PEER PROOFREADING

1. Swap with the person next to you.
2. Check it has all the elements needed.
3. Check and correct mistakes such a spelling, or grammar.

Screenshot and evidence

We would like to take your email as a form of student voice.

To do this you need to screenshot, paste and print this.

Try:

• Press windows key+Shift+s
• Left click and drag around the email
• Open your class Enterprise Team
• Paste into the general chat using Ctrl+V

## mention printing...