Engels Workshop

• Directiesecretaresse
• MBO
• Studiejaar 3

Time Management 

Survey 

What do you know about time management? 

What is time management

-The process of organizing and planning how to divide your time between specific activities. - Good time management enables you to work smarter not harder.

-So you get more done in less time.

Benefits of good  time management 

-Greater productivity and efficiency 

-A better professional reputation

-Less stress 

-Increased opportunities to achieve important life and career goals 

Consequences of bad time management 

-Missed deadlines 

-Inefficient workflow 

-Poor work quality 

-A poor professional reputation 

-Higher Stress level 

One of the first step for a successful time management is to identify how you spend your time

1. Correct
2. Incorrect

Prioritizing a task is an important task of time management

1. Correct
2. Incorrect

Is your computer, tv and or cellphone sometimes a distraction for you?

How do we waste time most of the time? 

-Unclear goals and aims 

-Unrealistic or no taxation of time 

-Bad organization of work, study and private life 

-Postponing 

Tips for a good time management

-Create a schedule: this gives overview of everything you have to do. 

-Eliminate task: by eliminating non-core tasks, you’ll have more time to focus on what's important.  

Tips for a good time management

-Set a time limit: Allocate a maximum of two hours each task at a time so that you stay focused and productive. 

-Have a realistic schedule: Be careful not to underestimate how much time a certain task will take.

Tips for a good time management

-Review your time: every now and then it pays to review how you manage your time.

-Set goals correctly:Use the SMART method when setting goals. In essence, make sure the goals you set are Specific, Measurable, Attainable, Relevant, and Timely….

Tips for a good time management

-Prioritize wisely:based on importance and urgency. 

For example, look at your daily tasks and determine which are:

1. Important and urgent: Do these tasks right away.

2. Important but not urgent: Decide when to do these tasks.

3. Urgent but not important: Delegate these tasks if possible.

4. Not urgent and not important: Set these aside to do later.

Tips for a good time management

Set a time limit to complete a task: Making the small extra effort to decide on how much time you need to allot for each task can also help you recognize potential problems before they arise. 

Example of set a time limit to complete a task 

Assume you need to write up five reviews in time for a meeting. However, you realize that you'll only be able to get four of them done in the time remaining before the meeting. If you become aware of this fact well in advance, you may be able to easily delegate writing up one of the reviews to someone else. however, if you hadn't bothered to do a time check on your tasks beforehand, you might have ended up not realizing your time problem until just an hour before meeting. At that point it might be considerably more difficult to find someone to delegate one of the reviews to and more difficult for them to fit the task into their day to. 

Tips for a good time management

Take a break between tasks: Allow some downtime between tasks to clear your head and refresh yourself

Organize yourself: Think about wich days might be best to dedicate to specific tasks

Tips for a good time management

Remove non-essential tasks/activities: Determine what is significant and what deserves your time

Plan ahead: Consider making habit to at the end of each workday go ahead and write out your to-do list for the next workday. 

Set a time limit for each task. Allocate a maximum of two hours each task at a time so that you stay focused and productive. ?

1. Correct
2. Incorrect

which of these tips isn't good for time management?

1. Create a schedule
2. Review your time
3. Set e time limit
4. Constant rushing

Benefits of time management 

-Stress relief: Task schedule reduces anxiety.

-More time:  Extra time to spend in your daily life. 

Benefits of time management 

-More opportunities: More opportunities and less time wasted on trivial activities. 

-Abilities to realize goals: Better achieve goals and objectives, and do so in a shorter length of time.

Benefits of time management

-Deliver work  on time: It helps you to manage your workload in the most effective way.

-Provide a better quality of work:  Prioritization of work

-More productivity and efficiency: Help you take of task that are important and urgent.

Benefits of time management

-Much less procrastination: "I will do it later" This an excuse that we all have made at some point.

-Improved quality of life: It also improve your life out of the office.

-More opportunities and career growth: Being punctual with your work.

Which one is not a benefit of time management?

1. More time
2. Poor workflow
3. Stress relief
4. More productivity and efficiency

Implications of Poor Time Management

-Poor workflow:  Having to jump back and forth, or backtrack, in doing your work.

-Wasted time:   Talking to  friends

-Loss of control: Not knowing what the next task.

-Poor quality of work: Rush to complete tasks 

Implications of Poor Time Management

-Poor quality of work:  Rush to complete tasks 

-Missed deadlines: Sometimes you take on or get given too much work

-Poor working relationships: Could impact others

-Poor reputation: Client rely on you 

-Chronic lack of sleeping: Constantly staying up late

 

Which one is not an implication of poor time management?

1. Lack of sleeping
2. Loss of control
3. Missed deadlines
4. Less procrastination

Awg. 86400,-

Visualize this:

• Each day your bank deposits Awg.86400 in your account
• There is one catch
• You have to spent it all in one day
• You can't save any money for the next day
• Now make the list on how you will spent it and on what

How did we do?