Learning aim A1 - Factors needed when organising an event

• Engels
• MBO
• Studiejaar 1

Today's class

• Recap lesson 1
• Group input - events - tasks needed
• Lecture about factors an event organiser would need to take into consideration when organising an event (= assignment)
• Group input - events - tasks needed
  - check it out for your chosen event

Learning aim A

Learning aim B

Learning aim C

Learning aim D

Learning aim E

Reflect on the running of the event and evaluate own skills development

Stage and manage a business or social enterprise event

Investigate the feasibility of a proposed event

Develop a detailed plan for a business or social enterprise event

Explore the role of an event organiser

The necessary elements when organising an event

Types of event

* in-house/public

Group input

For your chosen event(s), discuss  three most important aspects for a successful event 

Mention 3 factors that are needed when organising your event ?

Lecture about the elements of event organisation

- Take notes !

- Draw up a list with special terms/special vocabulary you need to use in the assignments !

Setting up the programme

Why ?

What ?

Where ?

By whom ?

Length (of each activity)? - timetable

One programme - selection of choices?

Delegates - attendees

Venue and location (1)

Location - Zwolle

Venue - Deltion College

Location - Amsterdam

Venue - RAI

Location = where it is located (geographically)

Venue= the actual place where the event takes place

Venue and location (2)

You need to consider if the location and venue are appropriate for the event, number of attendees

e.g. water event - near water

e.g. sports event - sports ground/sports hall

AMBIENCE

the atmosphere

Catering 

You need catering at your event

own catering vs outside catering

Catering must meet certain standards as issued by the Food Standards Agency (NVWA in NL)

Write down two requirements for catering

Planning and reserving facilities

Planning your event

when/where/venue available/which facilities are present at the venue/other events

Planning which facilities need to be reserved-

what do you need when ?

Resource management (Physical items, expenses and costs)

Which facilities would you need for a sports event ?

Examples of facilities 

RECAP: Which factors are needed when organising an event ?

Necessary documents

Background - purpose, target audience, costs, ticket price, permissions

Schedule-programme - detailed information

Communication plan - website, social media, event brochures, flyers

Travel arrangements - how to get to the venue

Any knowledge participants need before the event - e.g. for the disabled, people with diets

Risk assessment (comes back later)

Contingency plans (comes back later)

What is the purpose of your event ? (WHY)

Check it out for your event(s)

Document checklist in Teams

Homework: fill out the checklist for your event 

Next lesson: Contracts (last element)

Legal requirements

Health and safety requirements

Risk assessment