Take control of your time
Take control of your time
Learning & Wellbeing Week 2026
Lesson duration is: 50 minIntroduction
Items in this lesson
Take control of your time
Learning & Wellbeing Week 2026
Workshop Objectives
Use a range of practical tools and techniques to better manage their time
Better prioritise their workload
Identify areas in which they time waste and action plan to minimise these
By the end of this workshop delegates will be able to:
Time is precious
Time is limited
Time is irreplaceable
Time is continuous
Time management challenges?
Prioritising
“There is nothing so useless as doing efficiently that which should not be done at all”
Peter Drucker
This Photo by Unknown Author is licensed under CC BY-NC
You achieve 80% of your results from 20% of your efforts
You spend 80% of your time on 20% of your tasks
The Pareto Principle – 80:20 Rule
Deciding Your Work Priorities
Understand your strengths and weaknesses
Know what your job is and what areas are considered most important
Identify your Key Result Areas (KRA’s)
4
Personal Time Audit
Identify when you felt your time was well spent
Identify when you felt your time was wasted
What are your Key Result Areas?
Who will come asking for what?
Time audit
Time well spent
Time wasted
Who matters?
KRAs
When is your time best spent?
What do you feel wastes your time the most?
How to Become More Efficient
Timetable your tasks – Diary / Calendar (Block book yourself)
Plan & Prioritise - (Eisenhower Matrix)
Visualise - See it happen (tick list)
Work for short periods– Pomodoro Technique
Focus – multi-tasking is a myth!
Organise your workspace
Utilise tools, eg AI, MS Planner, Goblin Tools, MS Project.
Eat the frog!
Eat That Frog!
Eat That Frog by Brian Tracy: Animated Book Summary - YouTube
Plan, Prioritise & Visualise
Start each day by listing all tasks you need to accomplish. A clear to-do list ensures you stay focused. What's today's frog?
Ticking off completed tasks helps you visualise progress.
Break down larger tasks into smaller, manageable steps to make them less overwhelming and easier to track.
Prioritise tasks based on deadlines and importance - The Eisenhower Matrix.
Book diary time to complete important, non-urgent tasks.
The Eisenhower Matrix
Do
Delegate
Drop
Defer
High
Importance
High
Urgency
Low
Urgency
Low
Importance
13
Saying No!
If someone asks you to do something – pause before replying
If no – Acknowledge them
Don’t make elaborate excuses
Take responsibility – ‘I won’t’ NOT ‘I can’t’
If it’s your boss:
Ask what is more important X or Y?
When is it needed for?
What do you want me to stop doing to work on this?
Your time management techniques/tips
Tips
Use Time Management Tools
Limit personal contact - limit time or work in a quiet area
Telephone - screen calls, use answer-phone or avoid personal calls
Email - deal with at planned times
Single touching
Remove irrelevant information and try to stop it altogether
Procrastination - set aside time and do unpleasant tasks first
Break down major tasks into smaller jobs
Good is Good Enough
Know your KRA’s – say ‘no’ to tasks unrelated to these
Time Management Action Plan
How will you improve your time management over the next week from last week?
How will you improve your time management over the next 12 months?
What do you need to do to achieve these goals/tasks?
