Mastering Formal Letter Writing
Mastering Formal Letter Writing
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Mastering Formal Letter Writing
What do you already know about writing a formal letter?
Learning Objective
At the end of the lesson you will be able to write a formal letter and use both formal and informal phrases correctly.
What is a Formal Letter?
A formal letter is used for official or serious purposes, such as applying for a job or making a complaint.
Formal vs Informal Letters
Used for friends or family. Language is relaxed and personal.
Formal Letters
Informal Letters
Used for business, education or unknown people. Language is polite and structured.
Structure of a Formal Letter
A formal letter includes: sender's address, date, recipient's address, greeting, body, closing, and signature.
Key Formal Phrases
Examples: 'Dear Sir or Madam', 'I am writing to...', 'Yours faithfully', 'I look forward to your reply.'
Some Informal Phrases (to Avoid)
Examples: 'Hi there!', 'See you!', 'Thanks a lot!', 'Cheers.' Use formal phrases instead in formal letters.
Quick Example
Dear Sir or Madam,\nI am writing to request information about your English courses.\nYours faithfully,\nSam Ahmed
LETTER WRITING FORMAT
Letter Writing Structure
Sender's Address
Date
Receiver's Address
Subject
Salutation
Body (3 paragraphs):
Paragraph 1: State the purpose of writing.
Paragraph 2: Explain the issue or give reasons and details.
Paragraph 3: Make a polite request and end on a positive note.
Complimentary Close: Yours faithfully/Yours sincerely
Name
Example 1: Letter to the editor of a newspaper highlighting the issue of garbage disposal in your locality.
(Sender’s Address)
Name: XYZ
Address: ABC
Contact Details: 1234567890
(Date)
dd/mm/yyyy
(Receiver’s Address)
Name: The Editor
Newspaper: The Times
Address: XYZ
(Salutation)
Dear Sir/Madam,
(Body of the Letter)
I am writing this letter to bring to your attention the issue of garbage disposal in my locality. The garbage is not being collected regularly, and as a result, it is causing a lot of inconvenience to the residents. The garbage has started piling up on the streets, which is not only unhygienic but also hazardous to health.
I request you to kindly publish an article highlighting this issue so that the concerned authorities can take immediate action and ensure that the garbage is collected on a regular basis. This will not only help in maintaining cleanliness in our locality but also contribute to a healthy environment.
(Complimentary Close)
Yours sincerely,
(Signature)
XYZ
(Address)
Write down 3 things you learned in this lesson.
Formal letter writing-1
Q. You are Ananya Gupta, a student of Class VI-A of XYZ Public School, New Delhi. You have noticed that your school library has very few books and many of them are old and damaged. Write an application to the Principal requesting her/him to improve the library facilities by adding new books and replacing the damaged ones
Success Criteria- Formal Letter Writing
Success Criteria
Students can:
Follow the correct format – sender’s address, date, receiver’s address, subject, salutation, body, closing and signature.
Write clearly and politely according to the purpose of the letter.
Organise ideas into suitable paragraphs with relevant details.
Use correct grammar, spelling, punctuation and formal language.
How do you feel about Formal letter Writing?
