Formal email

• Engels
• MBO
• Studiejaar 3

How to write a formal email

informal

formal

In een formele e-mail is het prima om samentrekkingen te gebruiken (bijv. I'm , I'll, can't..)

1. juist
2. onjuist
3. tegenwoordig mag het best, maar op het examen liever niet

4 dingen om op te letten bij een formele mail

1. géén verkorte vormen: schrijf alles uit.

What is a correct way to start a formal email (you do not know who will receive the email)?

1. Dear Mister/M'am,
2. Dear Sir/Madam,
3. Dear sir, madam,
4. Dear Mr /Mrs

how do you sign off?

how would you start a formal email to Patricia Jones, your manager

Formal

when you do not no the recipient (ontvanger):

Yours faithfully

when you do know them:

Yours sincerely,

you can always use

Kind regards,

Never: greetings!

....

Informal

Love,

Bye,

See you soon, 

Kind regards... 

Never: greetings!

4 aandachtspunten

1. schrijf alles voluit: géén verkorte vormen.

2. let op een correcte aanhef en afsluiting

de 3 delen waaruit teksten zijn opgebouwd?

Text

a formal email contains:

Dear ....

Introduction ( reason for writing)

body (content/inhoud)

conclusion 

signing off

Hi Mr Smith

 I've read the add in the paper. I want to be a part of your sales team. Can you send me more details?

Harry de Vries

Be polite

Dear Mr Smith,

I am writing with regard to your add. I would very much like to join your sales team. Could you please provide me with more information?

I hope to hear from you soon.

Kind regards,

H. de Vries

question one

a. Dear Daniel, Hi Daniel, Hello Daniel

Hope to see you soon/bye/kind regards/all the best 

b. Dear Sir/Madam  Yours faithfully,

c. Hi Mom and Dad, Lots of love/love/See you soon!

d. Dear Ms Jones, Yours sincerely

e. Dear Mr Murphy,  Yours sincerely

question 2

Could you send me an invitation?

Would you like to come with us?

I would like a bottle of water.

Would you like to meet my family?

Could we go now, please?

I would like an answer as soon as possible. 

question 3

Introduction:  d   h

Body: c  g  i   k   e

Conclusion: f  j  b a

If you start an email with Dear Sir/Madam, how do you end?

1. Greetings
2. Yours faithfully
3. Yours sincerely
4. Best wishes

The sentence: I'm sorry, but I won't be able to attend the meeting. is best used

1. In the introduction of a formal mail
2. in the body of a formal mail
3. in the conclusion of a formal mail
4. not in a formal mail

polite form of
I want to come visit you tomorrow

de 4 aandachtspunten van de formele email

4 aandachtspunten 

1. geen verkorte vormen: schrijf alles voluit

2. zorg voor een correcte aanhef en afsluiting

3. verdeel de tekst in een duidelijke inleiding, middenstuk en slot

4. wees beleefd!

Formal

Dear Sir/Madam, 

Dear Ms Cooper,

Dear Mr Smith

Informal

Hi Josie,

Hello Adele,

Hi there Delilah,

Dear John,

lesson aims: at the end of class

1. you know the 4 things to pay attention to when writing a formal email

2.  you are able to correctly compose a (formal) email.

2. you are able to correctly open and sign off a formal email.

3. you are able to express yourself more politely in writing by using "would like" and "could" .

Now write the email on Teams

You may use the handout

(15 mins.)