DL3 - Emails

• Computing
• Lower Secondary (Key Stage 3)

 Digital Literacy

Emails

What is an email?

Email

A message distributed by electronic means

To one or more recipients

Equivalent of a letter

JARGON BUSTER

Email - portmanteau "Electronic Mail"

Origin - west germanic/old french word male/malle meaning travel bag

Prefix - The letter e is used to denote electronic for many other things:

e-commerce, e-safety, e-waste, e-learning

You can tell them about portmanteaus as well - they are a word blending of two words where you can combine their meanings.  

eg - Brunch, Motel, Spork, Frenemy, Chillax, emoticon etc...

Email Structure

Do you know the structure of a formal email?

Attempt the drag and drop on the next slide

Subject

Message Body

sign off

Salutation

concluding sentence

Introduction

Recipent address

THINK - in silence write down some Do's and Don'ts to sending emails

PAIR - share you refine your Do's and Don'ts to a better list

SHARE- Put your best DO and your best DON'T advice

DO  (examples)

• Have a clear Subject - This is just what the email is about as a title.  It is not the message itself!
• Have a professional salutation (not hey, yo, hiya etc)
• Proofread your email before you send it (grammar, spellings and tone)
• Use it as you would use a letter
• Check you are sending it to the right person

DON'T (examples)

• Treat email like social media messaging !
•  Write too much.  Be precise and brief
• Use slang/humour as it can be lost in reading
• Less subject blank or write the actual message in the subject line

Other considerations

When you know the person:

• Either first name or 
• Ms or Mr using surname  (do not use Mrs or Miss)
• Start your message with a positive (eg I hope you are well)

When you don't know them:

• Use Dear All
• Start the email with who you are (My name is.....)

Let's look at your email

Using Office 365 - Outlook

TEACHER DEMO of composing an email
USE professional standards

TASK

You are going to write a formal email to a teacher at Garibaldi about a great lesson you have had

You should include:

• A precise subject 
• A formal salutation (eg Dear Mr Smith or Ms Smith)
• An introduction
• The message body itself
• And finally a signoff

EXAMPLE

Your Turn

Email a teacher that did a great lesson this term

You should include:

• A precise subject (grab their attention)
• A formal salutation (eg Dear Mr Smith or Ms Smith)
  
• An introduction (you know them so say a nice greeting)
• The message body itself (talk about the great lesson you had or similar)
• And finally a signoff

DO NOT send the email yet - just write it

Students might also email another member of staff for other reasons (running a great enrichment club, being a great mentor etc...)

PEER PROOFREADING

• Swap with the person next to you
• Proof read their email
• Check it has all the elements needed
• Check and correct mistakes
• Here is the checklist ---------->

SEND!

Reasons to email staff?

Reasons to email staff

• Absence - Email your mentor and any teachers you are missing a lesson for.  Ask what work you are missing so you can catch up.  This is expected practice when you are an adult and working
• About work - If you are stuck, need support or want something looked at, consider writing an email to ask the teacher about it.  Teachers will always be willing to help you if you reach out.
• Personal Issues - If you need to speak about something to your mentor or teacher and would prefer to write it down rather than speak in person, email them about it. 
• To thank someone - perhaps a member of staff helped you in a way that really meant something to you.  Consider thanking them formally as it will mean a lot to them that you valued this.

KEY TAKE AWAY

Use your email effectively and professionally from now on when communicating with staff.

STUDENT SUMMARY

What have we learnt today?