Formal email

How to write a formal email
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Slide 1: Tekstslide
EngelsMBOStudiejaar 3

In deze les zitten 30 slides, met interactieve quizzen en tekstslides.

time-iconLesduur is: 60 min

Onderdelen in deze les

How to write a formal email

Slide 1 - Tekstslide


Slide 2 - Sleepvraag

In een formele e-mail is het prima om samentrekkingen te gebruiken (bijv. I'm , I'll, can't..)
tegenwoordig mag het best, maar op het examen liever niet

Slide 3 - Quizvraag

4 dingen om op te letten bij een formele mail

1. géén verkorte vormen: schrijf alles uit.

Slide 4 - Tekstslide

What is a correct way to start a formal email (you do not know who will receive the email)?
Dear Mister/M'am,
Dear Sir/Madam,
Dear sir, madam,
Dear Mr /Mrs

Slide 5 - Quizvraag

how do you sign off?

Slide 6 - Woordweb

how would you start a formal email to Patricia Jones, your manager

Slide 7 - Open vraag

when you do not no the recipient (ontvanger):
Yours faithfully
when you do know them:
Yours sincerely,
you can always use
Kind regards,
Never: greetings!

See you soon, 
Kind regards... 
Never: greetings!

Slide 8 - Tekstslide

4 aandachtspunten
1. schrijf alles voluit: géén verkorte vormen.
2. let op een correcte aanhef en afsluiting

Slide 9 - Tekstslide

de 3 delen waaruit teksten zijn opgebouwd?

Slide 10 - Woordweb

Slide 11 - Tekstslide


Slide 12 - Tekstslide

a formal email contains:
Dear ....
Introduction ( reason for writing)
body (content/inhoud)
signing off

Slide 13 - Tekstslide

video kate

Slide 14 - Tekstslide

Hi Mr Smith
 I've read the add in the paper. I want to be a part of your sales team. Can you send me more details?

Harry de Vries

Slide 15 - Tekstslide

Be polite
Dear Mr Smith,
I am writing with regard to your add. I would very much like to join your sales team. Could you please provide me with more information?
I hope to hear from you soon.
Yours sincerely,
H. de Vries

Slide 16 - Tekstslide

4 aandachtspunten 
1. geen verkorte vormen: schrijf alles voluit
2. zorg voor een correcte aanhef en afsluiting
3. verdeel de tekst in een duidelijke inleiding, middenstuk en slot
4. wees beleefd!

Slide 17 - Tekstslide

Can you send me a picture? 

I want to go to France.

Do you want some coffee?

Slide 18 - Tekstslide

Check out the handout

Slide 19 - Tekstslide

now go to Teams, lesmateriaal
download the file "formal email assignment"
if you like, do the exercises in pairs. Make use of the handouts.

you have 10 mins. to finish them.

When your done, go to for a use of English exercise.

Slide 20 - Tekstslide

question one
a. Dear Daniel, Hi Daniel, Hello Daniel
Hope to see you soon/bye/kind regards/all the best 

b. Dear Sir/Madam  Yours faithfully,

c. Hi Mom and Dad, Lots of love/love/See you soon!

d. Dear Ms Jones, Yours sincerely

e. Dear Mr Murphy,  Yours sincerely

Slide 21 - Tekstslide

question 2
Could you send me an invitation?
Would you like to come with us?
I would like a bottle of water.
Would you like to meet my family?
Could we go now, please?
I would like an answer as soon as possible. 

Slide 22 - Tekstslide

question 3
Introduction:  d   h
Body: c  g  i   k   e
Conclusion: f  j  b a

Slide 23 - Tekstslide

If you start an email with Dear Sir/Madam, how do you end?
Yours faithfully
Yours sincerely
Best wishes

Slide 24 - Quizvraag

The sentence: I'm sorry, but I won't be able to attend the meeting. is best used
In the introduction of a formal mail
in the body of a formal mail
in the conclusion of a formal mail
not in a formal mail

Slide 25 - Quizvraag

polite form of
I want to come visit you tomorrow

Slide 26 - Open vraag

de 4 aandachtspunten van de formele email

Slide 27 - Open vraag


Dear Sir/Madam, 
Dear Ms Cooper,
Dear Mr Smith


Hi Josie,
Hello Adele,
Hi there Delilah,
Dear John,

Slide 28 - Tekstslide

lesson aims: at the end of class
1. you know the 4 things to pay attention to when writing a formal email
2.  you are able to correctly compose a (formal) email.
2. you are able to correctly open and sign off a formal email.
3. you are able to express yourself more politely in writing by using "would like" and "could" .

Slide 29 - Tekstslide

Now write the email on Teams
You may use the handout
(15 mins.)

Slide 30 - Tekstslide