Formal email

How to write a formal email
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Slide 1: Slide
EngelsMBOStudiejaar 3

This lesson contains 30 slides, with interactive quizzes and text slides.

time-iconLesson duration is: 60 min

Items in this lesson

How to write a formal email

Slide 1 - Slide

informal
formal

Slide 2 - Drag question

In een formele e-mail is het prima om samentrekkingen te gebruiken (bijv. I'm , I'll, can't..)
A
juist
B
onjuist
C
tegenwoordig mag het best, maar op het examen liever niet

Slide 3 - Quiz

4 dingen om op te letten bij een formele mail

1. géén verkorte vormen: schrijf alles uit.

Slide 4 - Slide

What is a correct way to start a formal email (you do not know who will receive the email)?
A
Dear Mister/M'am,
B
Dear Sir/Madam,
C
Dear sir, madam,
D
Dear Mr /Mrs

Slide 5 - Quiz

how do you sign off?

Slide 6 - Mind map

how would you start a formal email to Patricia Jones, your manager

Slide 7 - Open question

Formal
when you do not no the recipient (ontvanger):
Yours faithfully
when you do know them:
Yours sincerely,
you can always use
Kind regards,
Never: greetings!
....


Informal
Love,
Bye,
See you soon, 
Kind regards... 
Never: greetings!

Slide 8 - Slide

4 aandachtspunten
1. schrijf alles voluit: géén verkorte vormen.
2. let op een correcte aanhef en afsluiting

Slide 9 - Slide

de 3 delen waaruit teksten zijn opgebouwd?

Slide 10 - Mind map

Slide 11 - Slide

Text

Slide 12 - Slide

a formal email contains:
Dear ....
Introduction ( reason for writing)
body (content/inhoud)
conclusion 
signing off

Slide 13 - Slide

video kate

Slide 14 - Slide

Hi Mr Smith
 I've read the add in the paper. I want to be a part of your sales team. Can you send me more details?



Harry de Vries

Slide 15 - Slide

4 aandachtspunten 
1. geen verkorte vormen: schrijf alles voluit
2. zorg voor een correcte aanhef en afsluiting
3. verdeel de tekst in een duidelijke inleiding, middenstuk en slot
4. wees beleefd!

Slide 16 - Slide

Be polite
Dear Mr Smith,
I am writing with regard to your add. I would very much like to join your sales team. Could you please provide me with more information?
I hope to hear from you soon.
Kind regards,
H. de Vries

Slide 17 - Slide

so:
Can you send me a picture? 

I want to go to France.

Do you want some coffee?

Slide 18 - Slide

Check out the handout

Slide 19 - Slide

now go to Teams, lesmateriaal
download the file "formal email assignment"
if you like, do the exercises in pairs. 
you have 10 mins. to finish them.

When your done, go to test-english.com for a use of English exercise.

Slide 20 - Slide

question one
a. Dear Daniel, Hi Daniel, Hello Daniel
Hope to see you soon/bye/kind regards/all the best 

b. Dear Sir/Madam  Yours faithfully,

c. Hi Mom and Dad, Lots of love/love/See you soon!

d. Dear Ms Jones, Yours sincerely

e. Dear Mr Murphy,  Yours sincerely

Slide 21 - Slide

question 2
Could you send me an invitation?
Would you like to come with us?
I would like a bottle of water.
Would you like to meet my family?
Could we go now, please?
I would like an answer as soon as possible. 

Slide 22 - Slide

question 3
Introduction:  d   h
Body: c  g  i   k   e
Conclusion: f  j  b a

Slide 23 - Slide

If you start an email with Dear Sir/Madam, how do you end?
A
Greetings
B
Yours faithfully
C
Yours sincerely
D
Best wishes

Slide 24 - Quiz

The sentence: I'm sorry, but I won't be able to attend the meeting. is best used
A
In the introduction of a formal mail
B
in the body of a formal mail
C
in the conclusion of a formal mail
D
not in a formal mail

Slide 25 - Quiz

polite form of
I want to come visit you tomorrow

Slide 26 - Open question

de 4 aandachtspunten van de formele email

Slide 27 - Open question

Formal

Dear Sir/Madam, 
Dear Ms Cooper,
Dear Mr Smith



Informal

Hi Josie,
Hello Adele,
Hi there Delilah,
Dear John,

Slide 28 - Slide

lesson aims: at the end of class
1. you know the 4 things to pay attention to when writing a formal email
2.  you are able to correctly compose a (formal) email.
2. you are able to correctly open and sign off a formal email.
3. you are able to express yourself more politely in writing by using "would like" and "could" .

Slide 29 - Slide

Now write the email on Teams
You may use the handout
(15 mins.)


Slide 30 - Slide