Dec 6, NS, Refresher CoC

• Maatschappijleer
• Middelbare school
• vwo
• Leerjaar 6

TODAY'S THEME

Refresher

Integrity

Code of Conduct

Whistleblower Protocol

https://www.lessonup.com/site/nl/ (or just google lessonup)

login with code (bottom left corner)

More specific...

What is integrity?

What do you know about the Code of Conduct-quiz

What do you know about the Whistleblower Protocol-quiz

How to go about an ethical dilemma?

Write down what integrity is to you

Elements of integrity

Honest, transparant, accountable, ethical, correct,

doing the right thing, trustworthy, sincere, respectful, dignity, non-discriminant, law obedient, professional 

"Being whole (complete)"

Integrity as a verb

asking questions, listening, dare to doubt,   choosing,

investigate (yourself), weighing perspectives and interests

Programme

Integrity... sort of an answer?

Now:

Code of Conduct-quiz

You play on your device (phone or laptop)

The last Code of Conduct of Solidaridad that I signed was in the year

1. 2019
2. 2020
3. 2021
4. before 2019

The Code of Conduct

1. are values and principles
2. are specific rules to adhere to
3. was updated in jan 2021
4. is a personal declaration

Each REC has its own Code of Conduct

1. Yes
2. No

The Code of Conduct is actually called "Staff Code of Conduct" because it does not apply for

1. volunteers
2. independent consultants (zzp)
3. members of the Board (CSB / ISB)
4. none of the above

What is most important according to the Code of Conduct

1. The Code of Conduct!
2. National law
3. Local culture
4. The UN human rights

From the Code of Conduct....

The Code of Conduct
forbids smoking tobacco in the office

1. yes
2. not in case of smoking zones and non-disturbance
3. depends on the manager
4. within office hours

Alcohol, drugs, tobacco

I will not work under the influence of alcohol or use, or be in possession of, illegal substances (including drugs) on Solidaridad premises, vehicles, or accommodation. 

I will not smoke tobacco (cigarettes, cigars, and the like) on the premises of Solidaridad. In case one prefers to smoke, this is only allowed if smoking zones are assigned on the premises. Even then one must ensure that co-workers are not disturbed. 

Inclusivity ...

1. is not part of the CoC but separate policy
2. includes challenging any form of discrimination
3. includes not being romantically involved with beneficiaries

Inclusvitiy ... (a part) ..

I will not engage in a romantic/sexual relationship with a beneficiary of the activities of Solidaridad. 

 ... I will not have sexual relations with children (defined as under 18 years old), regardless of the local age of consent or majority. Mistaken belief regarding the age of a child is not a defence. 

I will not exchange money, employment, goods, assistance or service for sex, nor for other forms of humiliating, degrading or exploitative behaviour towards the beneficiary population. 

Inclusvitiy ...  as well this ..

If I have a romantic and/or sexual relation with a colleague, 

I will disclose this immediately to the employment contract signing authority (employment). 

I am aware that Solidaridad may decide on some measures, taking circumstances and context into consideration, to ensure unequal power balances are avoided, for the staff involved and for colleagues, and that prescribed division of roles is not compromised. 

Gifts from governments, beneficiaries, donors, suppliers etc

1. cannot be accepted by a staff member
2. are accepted if it is a local custom
3. may not value over 40 euros
4. have to be reported to the line manager and shared

Gifts.... 

Even when the giving and acceptance of gifts is normal cultural practice I will reject monetary gifts or inappropriate gifts from governments, beneficiaries, donors, suppliers and other persons, which have been offered to me as a result of my employment with Solidaridad. 

However, if the gifts are a normal cultural practice, I will ensure that such gifts are within the limits with a maximum of a 40 Euro value. I will report any gift to the line management and hand them onto Solidaridad, to be shared with colleagues. 

Code of Conduct - 

some highlights

1. I will refrain from fraud and theft and will report immediately if I witness one of these cases or have strong suspicions that they are taking place. 
2. I will refrain from seeking tax avoidance in the execution of my job and will point out to my manager if I see (risk of) tax avoidance taking place 
3. I will ensure that my relationships and behaviour are not exploitative, abusive, or corrupt in any way, and I will not engage in any form of sexual abuse, assault, or exploitation of any persons of any age. 
4. Develop my moral compass, I will seek consultation with my colleagues, participate in training and moral deliberations. 

Where to find the CoC?

https://sites.google.com/solidaridadnetwork.org/intranet/network-services/integrity

Questions / remarks?

(next on the programme is quiz on the Whistleblower Protocol)

System of integrity

System of integrity

What is the point of having a Whistleblower Protocol?

Whistleblower Protocol

In this Whistleblower protocol we set out 

the ways to “speak up.” 

If you are in some way part of a situation of misconduct, we urge you to speak up. 

You may be a victim, a witness, even a perpetrator. 

As a member of the Solidaridad Network organization, you bear the responsibility to act. 

You witness a clear case of misconduct
(theft of cartridges or discrimination of a co-worker).
What do you do?

Solidaridad created an independent role, where you can turn to, if you are in doubt about filing a report on an integrity breach.
This role is

1. with the chair of the ISB
2. the Integrity Advisor
3. the Person of Trust
4. the external Whistleblower organisation

Who is the Person of Trust of the Network Secretariat?

You can report a 'breach of integrity' through different channels.
Which is not one of them?

1. Chair of the ISB
2. Integrity Advisor
3. Financial accountant
4. External Whistleblower organisation

Who is the Integrity Advisor of the Network Secretariat?

1. Olof van Praat
2. Monique van de Vijver
3. Arno Schans
4. NS is sharing this with REC Europe

Who is the Global Integrity Coordinator?

1. Francisca Hubeek
2. Olof van Praat
3. Erna Wegman and Christina Bletsou
4. Arno Schans

The Global Integrity Coordinator

• Receives anonymized reports from IA’s for registration, analysis and general reporting at a consolidated network level
• Receives cases that are escalated from the REC by MD and/or IA, and deals with them in alignment with the ED 
• Receives (anonymous) report that the External Whistleblowing Organisation (Seehearspeakup) has received and is passing on
• The GIC disperses these anonymous reports to the right person / level in the integrity system.
• Coordinates the Integrity Advisors (and Persons of Trust) in the network and builds individual and organisational capacity

If a file is reported,
Solidaridad has a zero-tolerance on non-acting

1. True
2. Not true

Once you report you cannot remain anonymous

1. True
2. Not true

Anonymous reporting

• There are two ways in which an anonymous report are possible: 
• a direct report to 1. the Integrity Advisor or to  2. the External Whistleblowing Organisation. 
• However, your identity will only be known to the Integrity Advisor or to the External Whistleblowing Organisation. This is to prevent anyone from easily accusing anyone of anything. 
• In the reporting and investigation your identity will be protected and you will remain anonymous for others. 
• Anonymous reports are sometimes more difficult to follow up, please be aware that should it be not possible to resolve the issue without revealing the individual’s identity we may not be able to fully and completely complete the investigation. Therefore, non-anonymous reports are encouraged.

False reporting?

• reporting must be done in good faith. “Good faith” does not mean that an individual has to be right. 
• not be of a malicious intent and the complainant must have an honest belief that the information provided is truthful. 
• It is a violation of Solidaridad’s Code of Conduct to fabricate false claims and doing so results in disciplinary measures. 
• However, no disciplinary measures will be taken against staff reporting a genuine concern that later proves to be mistaken or misguided. 

Back to:

System of integrity

What is the role of Christina Bletsou in the System of Integrity?

Process descriptions in 

"Responding to a report of an integrity breach"

Again

"How to conduct an investigation"

Programme

What is integrity?

What do you know about the Code of Conduct-quiz

What do you know about the Whistleblower Protocol-quiz

How to go about an ethical dilemma?

System of integrity

How to go about ethical dilemma

Example method

1. State the problem as dilemma: yes or no, e.g. "Can I accept this donor?"

2. Who are the stakeholders? (direct, indirect)

3. What rules / laws are relevant?

4. What options are possible based on which arguments?

5. Determine moral choice (often principle arguments above practical/consequence)

6. How do we limit damage for others (see question 2)?

7. Will I really do this (answer 5)? (if not, go back)

Tip: https://intointegrity.nl/ 

Online course by Partos and Goede Doelen Nederland

End of quiz / presentation

Programme was: 

Refresher

Integrity

Code of Conduct

Whistleblower Protocol

Remarks / questions?