How to write an email

• Engels
• MBO
• Studiejaar 1

The format of email writing:

From

This is te place that shows the name of the person sending the mail.

To

This shows the name of the recipient.

Cc

It stands for Carbon Copy. It means the email will be send to other people too.

Subject

This shows the title of the email. It expresses the reason for mail writing. It should be clear. simple and short.

Parts of an email

- Greeting, begroet degene die je een mail stuurt

- Introduction - "Make contact" + Reason, de reden dat je mailt

- Body -Main text, de boodschap van je mail

- Conclusion - wat verwacht je van degene die je mailt?

- Greeting, sluit je mail weer af met een groet.

Introduction

- Make contact, examples:

You are reacting to an e-mail you got from someone

/ You want to know how someone is doing

+

-Why you are writing, example:

you want information on something

- etc.

Waarom schrijf je?

Main text

Write your message to the reader

- Write down what you want to say, make a new paragraph with each thing you talk about.

- Always skip a line between paragraphs to make it nicer to read!

Wat wil je vertellen?

Conclusion

Write down what you expect from the reader:

- I hope to hear from you soon

- I would like you to hand this in on Monday

- Tell me if you're available Saturday

Wat verwacht je nu van de lezer?

Final greeting

Finish your letter with another greeting:

Formal (to someone you don't know well)

Kind regards, Yours sincerely, Thank you

Informal (to someone close, like friends or family)

Bye, Cheers, Best wishes, Love 

Je wil een mailtje sturen naar je neef, in welke volgorde zet je de onderdelen?

Subject: My school

Dear Steven,

Thank you for your e-mail, it was nice to hear from you. I want to tell you about my new school.

I go to school in Amersfoort now, I really like it there.  It is a big school.  Where do you go to school?

I would love to hear from you soon.

Kind regards,

Rens

Informal

Expressions (like: hot as hell)

Personal tone

Simple language
, short sentences 

Informal style

Contractions  are allowed
(You're, it's)

Emotion

Expressing feelings

Semi-formal

It is professional, but everyday use

It treats people with respect

Standard English

It does not get too personal

It is neither too formal nor too informal

It does not use contractions - (I am)

Vocabulary in between: informal - get

semi-formal - receive

formal - acquire 

Formal

Complex

Longer sentences

Explain your points

Formal style and formal vocabulary

No contractions (such as you're)

No expressions or slang

No personal style

No or hardly any emotions/feelings

Formal

Informal

A relative

A client

Your friend from school

Your boss

I am looking forward to your reply

1. Formal
2. Informal
3. Semi-formal

Get well soon.

1. Formal
2. Informal
3. Semi-formal

We visited Paris and I loved it!

1. Formal
2. Informal
3. Semi-formal

I consider myself a team player

1. Formal
2. Informal
3. Semi-formal

I hope to hear from you soon.

1. Formal
2. Informal
3. Semi-formal

How is Katie doing?

1. Formal
2. Informal
3. Semi-formal

Please contact me at 0115 753 8821

1. Formal
2. Informal
3. Semi-formal

Talk soon!

1. Formal
2. Informal
3. Semi-formal

Wat weet je al over formeel en informeel?