Wk.2 (1): Learning aim A1 - Factors needed when organising an event

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Slide 1: Tekstslide
EngelsMBOStudiejaar 1

In deze les zitten 19 slides, met interactieve quizzen en tekstslides.

time-iconLesduur is: 45 min

Onderdelen in deze les

Slide 1 - Tekstslide

  • What did we learn last week?
  • 7 elements of events organisation

  • Answer the following question in LessonUp

Slide 2 - Tekstslide

Learning aim A
Learning aim B
Learning aim C
Learning aim D
Learning aim E
Reflect on the running of the event and evaluate own skills development
Stage and manage a business or social enterprise event
Investigate the feasibility of a proposed event
Develop a detailed plan for a business or social enterprise event
Explore the role of an event organiser

Slide 3 - Sleepvraag

Learning aim A: Explore the role of an event organiser

Tasks that need to be completed by an event organiser
Study text p.4.6 - 4.11

Slide 4 - Tekstslide

Slide 5 - Tekstslide

Venue and location (1)
Location - Zwolle (geographically)
Venue - Deltion College (Actual place)

What kind of event? 

- type of people (business, students)
- Number of people
- travel to venue
- ethical or belief considerations

Slide 6 - Tekstslide

What kind of venues do you know?

Slide 7 - Open vraag

What kind of venues do you know in this area (Zwolle) ?

Slide 8 - Open vraag

Venue and location (2)
Location is important - will influence the succes

Target market (e.g. upmarket products)
Type of participants (e.g. local)
Theme (e.g. green issues)

Always consider the ambience of the location

Slide 9 - Tekstslide

You need catering at your event
own catering vs outside catering

Catering must meet certain standards as issued by the Food Standards Agency (NVWA in NL)

Slide 10 - Tekstslide

To what extent do you think good or bad catering arrangements influence the success of an event?

Slide 11 - Open vraag

Planning and reserving facilities
Plan your event <-> also consider other events 

Think about:
inside or outside
linked to a particular festival or tradition
supplies that are available 

Facilities e.g. ATM, first aid, special assistance, power, parking facilities, rubbish collection, water taps etc (p.4.9) 

Slide 12 - Tekstslide

Examples of facilities 

Slide 13 - Tekstslide

Which facilities would you need for the Rotterdam marathon ?

Slide 14 - Woordweb

Setting up the programme
Programme - what will happen at the event and in the order in which it will happen
(used by attendees)

Why ?
What ?
Where ?
By whom ?
Length (of each activity)? - timetable
One programme - selection of choices?

Slide 15 - Tekstslide

Necessary documents (p.4.11)
Background - purpose, target audience, costs, ticket price, permissions
Schedule-programme - detailed information
Papers - minutes of meetings, biographies speakers
Communication plan - website, social media, event brochures, flyers
Travel arrangements - how to get to the venue
Any knowledge participants need before the event - e.g. for the disabled, people with diets
Special arrangements - for people with disabilities, special dietary needs
Risk assessment (comes back later)
Contingency plans (comes back later)

Slide 16 - Tekstslide

RECAP: Which factors are needed when organising an event ?
(elements of events organisation)

Slide 17 - Woordweb

Slide 18 - Tekstslide

Next lesson: Contracts (last element)
Legal requirements
Health and safety requirements
Risk assessment

Study p. 4.6-4.11

Slide 19 - Tekstslide